Exchange Marketplace Notice

A provision of the Health Care Reform law states that EVERY EMPLOYER, regardless of whether they offer coverage or not, must provide an Exchange Notice to every employee.  This form explains if health coverage is offered by the employer, and if so, some details on that coverage.  This form must be out to every employee by October 1st, 2013.

You can download the Exchange Notices at the links below.

Exchange Notice for Employers WITHOUT Coverage (ENLGISH)

Exchange Notice for Employers WITHOUT Coverage (SPANISH)

Exchange Notice for Employers WITH Coverage (ENGLISH)

Exchange Notice for Employers WITH Coverage (SPANISH)

FAQ’s on Exchange Notices

When do I have to send these notices out?

Initially, every employee must receive a notice by October 1st, 2013.

After that point, you must give notices to new hires within 14 days of their start date.  There is also an updated COBRA notification posted on the DOL’s website here.

I don't offer coverage, do I still have to send the notice?

Yes, notices must go out to every group that is subject o FSLA.  To see if you are, visit the following website

Is there a fine for not sending the notice?

In the FAQ’a released by the Department of Labor on September 11th, 2013, it states that at this time there is no penalty for providing the notice, however, we suggest you still provide the notice for a few reasons.

First, in the future fines might be assessed.  By staying consistent and sending out the notices now, you are aleady in compliance.

Second, if you don’t provide insurance coverage, this notice helps educate your employees on the options available.  They will now be able to get health insurance at a price that has never before been available.  Having healthy workers means having a successful business.

Some employees are eligible for coverage and others are not, what notice do I send?

In this case, send the notice for groups providing coverage and on page two, you define what an eligible employees is.  For example, any employee working 35 hours or more a week is eligible for health benefits.

How can I send this notice?

The two best ways to send this notice to employees is by first class mail, or via e-mail that meets the government’s Electron Disclosure policy found here:

If you have questions on method of delivery, please feel free to contact us.

If you need help completing the form or would like more information, feel free to Contact Us and we will be happy to walk you through the process!

Department of Labor Release on Model Notices including the definition of what groups must comply with this provision:

About Optimized Benefits

Optimized Benefits is a Boutique Firm dedicated to providing smart solutions to the small and mid-sized business owners and their Employee Benefits plans
we have a focus on Retirement (401K) and Group Health plans

Contact Us

55 W Wacker Dr 14th Floor
Chicago IL 60601

312 263 1590 X 101

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